Virtual Executive Assistant

Job Description

ABOUT JOB

We are seeking a highly organized and proactive Virtual Assistant . The ideal candidate will possess a strong background in office management and executive administrative support, demonstrating exceptional organizational skills and attention to detail. This role requires effective communication abilities, proficiency in technology, and the capacity to manage multiple tasks efficiently in a fast-paced environment.

Core Duties: The Executive Administrative Assistant will be responsible for the coordination of activities (operations and planning), multi-disciplinary and comprehensive day-to-day office management, basic bookkeeping, and coordination of senior executive schedules

• Coordination of the executive schedules including internal and external obligations
• Arranging meetings and conference calls, handling communication and travel arrangements, and processing related functions and documentations
• Coordination and prioritization of the executives’ daily appointments and business obligations
• Performs other related project assistance and client service functions as required
• Assist executives with project management related tasks, assignments and deliverables

Key Competencies Include: Self-starting, detail-oriented professional with superior multi-tasking capabilities and ability to use independent judgment to manage multiple schedules, competing priorities and deadlines in a fast-paced environment. Ability to work well with all levels of internal management and project/support staff, as well as outside clients and vendors.

• Excellent interpersonal, organizational and administrative skills with a strong attention to detail
• Strong communication, research, word processing and writing ability
• Trusted, reliable team player comfortable working with confidential and sensitive materials
• Strong command of Microsoft Office applications (Word, Excel, Outlook)
• Experience in completing expense reports using internal and client templates (Excel/Word)
• Experience in social media networking and marketing a plus

Job Type: Part-time

Pay: $23.00 – $28.00 per hour

Expected hours: 20 – 25 per week

Work Location: Remote

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