Virtual Assistant

Job Description

JOB SUMMARY

Responsibilities include but not limited to:

• Complete calendar and email management, travel for CEO
• Event planning support and onsite event support – both virtual through zoom and in-person
• Collaboration and planning with Community/Events Manager
• Managing basic bank account balances, tracking expense spreadsheets, collecting receipts and invoices and forwarding to appropriate people on the team
• Tracking invoices and expenses for business taxes and rental property
• Manage project timelines and delegate tasks as needed
• Onboarding new clients/members
• Use Asana to manage all day to day tasks for the company
• Work closely with the Operations Manager to ensure all company tasks are captured and completed within Asana.
• Keep accurate records and ensure all virtual files are organized properly (Dropbox and Google Drive)
• Manage customer support
• Drafting of documents, memos, client correspondence, company wide letters etc.
• Manage packaging of welcome kits to new clients and client gifts
• Manage event inventory lists
• Manage virtual business telephone line (Ring Central)
• Frequent management and execution of ad hoc projects
• Other tasks as directed by CEO and/or leadership
• Some miscellaneous and personal tasks as needed

The willingness to travel is desirable in this role.

Qualifications:

• 5 year experience in supporting authors/speakers/coaches
• Extremely organized & detail oriented with the ability to prioritize tasks in a fast-paced environment
• Must have at least 2 years experience using Asana
• Must be able to learn systems quickly
• Proficient with Google Suite (Gmail / Google Docs / Google Sheets)

Experience with the following platforms is a PLUS:

• Mac platform
• Dropbox
• Circle
• Jotform
• Zoom / Fathom Notetaker
• Acuity

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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