Personal Assistant

Job Description

ABOUT JOB

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our executive team. The ideal candidate will possess exceptional administrative skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role requires a strong background in office management and personal assistance, with a focus on enhancing productivity and ensuring smooth operations.

Duties

• Manage executive calendars, including scheduling appointments and coordinating meetings.
• Provide event planning support for corporate functions and personal engagements.
• Assist with bookkeeping tasks using QuickBooks, including invoicing and expense tracking.
• Coordinate projects by liaising with various departments and stakeholders.
• Handle clerical duties such as data entry, filing, and maintaining organized records.
• Offer executive administrative support by preparing reports, presentations, and correspondence.
• Maintain office management tasks including supply inventory and equipment maintenance.
• Utilize Microsoft Office Suite and Google Workspace for document creation and management.
• Conduct proofreading and transcription of documents to ensure accuracy.
• Provide exceptional customer service through effective phone etiquette and communication skills.
• Operate multi-line phone systems to manage incoming calls efficiently.
• Assist with front desk responsibilities as needed.

Skills

• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications.
• Experience with calendar management using Microsoft Outlook Calendar.
• Familiarity with DocuSign for document signing processes.
• Excellent typing skills with a focus on accuracy and speed.
• Prior experience in administrative roles or as a personal assistant is preferred.
• Knowledge of project coordination principles and office management practices.
• Ability to maintain confidentiality while handling sensitive information.
• Strong communication skills, both written and verbal, with a professional demeanor.

Job Type: Full-time

Pay: $24.35 – $29.32 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Parental leave

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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