Office Assistant

Job Description

ABOUT JOB

The Office Assistant is an integral part of the Operations department, reporting to the Executive Administration Manager. This role is responsible for providing exceptional customer service, managing front desk operations, and supporting various administrative tasks across the office.

Salary Range: $ 55,000- $75,000 depending on experience

Essential Responsibilities

• Greet visitors and clients, ensuring a positive and professional experience.
• Answer and direct incoming calls on a multi-line phone system, screening them and then routing to the appropriate individuals.
• Manage scheduling for conference rooms, company car reservations, and vacation requests using Outlook calendars, and other scheduling tools.
• Set up and assist with meetings in conference rooms, including seating clients and organizing refreshments as needed.
• Oversee the processing and distribution of incoming and outgoing mail to appropriate departments.
• Work with designated subcontractor on office cleaning scope and ensure compliance.
• Perform filing, scanning, and other administrative tasks as needed for various departments.
• Assist with special projects in alignment with position expectations, across departments when required.
• Meet with local hotels to develop package deals for out-of-town travelers.
• Collect and handle submission of salary timecards.
• Handle confidential information with integrity and discretion.
• Assist Vice President with various clerical and scheduling functions

Qualifications

Position Related Skills:

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) required.
• Strong organizational skills and the ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Exceptional customer service skills and professional phone etiquette.
• Ability to perform routine tasks consistently and efficiently.
• Ability to work independently, demonstrating initiative and self-direction.

Education and Professional Experience:

• High School Diploma or GED required.
• A minimum of 1 year of experience in an office or administrative role required.
• At least one (1) year of data entry experience is preferred.
• Experience in accurately entering data into databases and spreadsheets.
• Experience in verifying data for accuracy and completeness.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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