Executive Personal Assistant

Job Description

JOB DETAILS

We are seeking a highly organized, intuitive, and extremely fast-paced Executive Personal Assistant.

They are demanding, high-energy, and fast-moving—but also fair, generous, and committed to managing with positive affirmation and constructive, objective feedback.

Key Responsibilities

Executive Support

• Manage complex calendars for both executives: client meetings, site visits, vendor appointments, and travel.
• Screen and prioritize emails, calls, and other communications.
• Prepare meeting notes and keep projects on track (timelines, budgets, deliverables).
• Liaise with clients, vendors, contractors, and collaborators.

Personal Support

• Manage personal calendars, appointments, and travel.
• Answering calls
• Responding to emails
• Ideal Candidate Profile

• Thrives under pressure and with demanding personalities; maintains calm and efficiency at all times.
• Extremely detail-oriented, organized, and reliable, with expert-level follow-through.
• Uses excellent judgment: knows when to act independently and when to escalate.
• Strong problem-solving skills; resolves issues quickly and without drama.
• Tech savvy at least at an average level; comfortable with MS Office, MacOS/iOS.
• Adobe Creative Suite experience strongly preferred (InDesign, Photoshop, Acrobat, Illustrator).
• Dog-friendly; experienced managing a multi-pet household.
• Intuitive, anticipates needs before asked.
• Discreet, professional, and trustworthy with absolute confidentiality.
• Loyal and committed; seeking a long-term role, not a short-term stop.

Requirements

• Excellent time management and honest time logging.
• Ability to follow directions and complete tasks on time, every time.
• Clear, direct communicator with strong interpersonal skills.
• Must be comfortable balancing executive, personal, and estate duties seamlessly.

Job Types: Part-time, Contract

Pay: $25.00 – $35.00 per hour

Expected hours: 15 – 30 per week

Benefits:

• Flexible schedule

Education:

• Associate (Required)

Experience:

• Executive administrative support: 5 years (Required)

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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