Executive Personal Assistant

Job Description

ABOUT JOB

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive support to our executive team. The ideal candidate will be detail-oriented, flexible, and capable of managing multiple priorities with professionalism. This role includes administrative support, scheduling, data management, event coordination, and assistance with special projects and community events.

Key Responsibilities

• Provide executive-level administrative support, including calendar management, scheduling, and meeting organization.
• Coordinate events and special projects, including logistics, on-site support, and capturing photos.
• Maintain accurate records and perform data entry tasks, with familiarity in QuickBooks and spreadsheet management.
• Handle correspondence via phone and email, ensuring timely and professional communication.
• Track project progress, organize files, and support the team in meeting deadlines.
• Perform general clerical duties such as filing, proofreading, and note transcription.
• Manage office supplies and ensure smooth day-to-day operations.
• Utilize Google Workspace and Microsoft Office Suite for communication, documentation, and scheduling.
• Provide excellent customer service and act as a point of contact for inquiries.

Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Strong organizational skills with the ability to manage competing priorities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Familiarity with QuickBooks for bookkeeping is a plus.
• Excellent written and verbal communication skills.
• Strong attention to detail, with the ability to proofread and produce accurate documentation.
• Professional phone etiquette; experience with front desk or multi-line phone systems is helpful.
• Ability to work independently as well as collaboratively with a team.

Job Type: Part-time

Pay: $18.00 – $30.00 per hour

Expected hours: 5 – 10 per week

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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