Executive Assistant/Personal Assistant

We’re looking for a skilled and adaptable Executive Assistant.

This is a mid-level role, ideal for someone who thrives in a fast-paced environment, has excellent organizational and communication skills, and can flex between executive-level responsibilities and occasional personal support when required.

Responsibilities

• Provide proactive executive support, including scheduling, meeting preparation, and follow-ups.
• Support preparation for internal and external meetings by organizing briefing documents, decks, and key materials.
• Partner with the President’s primary EA to ensure alignment of business and personal calendars.
• Assist with special projects and operational initiatives run out of the Office of the President.
• Track action items and ensure timely follow-up across internal and external stakeholders.
• Maintain a high level of professionalism and discretion when handling confidential information.
• Anticipate needs and provide proactive recommendations to improve efficiency and effectiveness.

Requirements

• 5+ years of experience supporting senior executives (or on an EA team), ideally in a fast-paced or high-growth environment.
• Strong organizational and time management skills with the ability to juggle competing priorities.
• Excellent communication skills, both written and verbal.
• Comfort balancing executive-level business support with occasional personal assistance.
• High degree of integrity, judgment, and discretion.
• Proven ability to work collaboratively in a small, high-performing team.
• Flexibility to adapt quickly to changing business and personal needs.

$80,000 – $100,000 USD