Executive Assistant

Job Description

ABOUT JOB

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional multitasking abilities and a keen attention to detail, ensuring the smooth operation of daily activities. This role requires a professional demeanor and the ability to handle sensitive information with discretion.

Duties

• Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in event planning and execution, ensuring all logistics are handled efficiently.
• Perform bookkeeping tasks using QuickBooks, maintaining accurate financial records.
• Coordinate projects and track progress, ensuring deadlines are met and objectives achieved.
• Manage office operations, including filing, data entry, and clerical duties to maintain an organized workspace.
• Handle phone etiquette with professionalism while managing multi-line phone systems.
• Utilize Microsoft Office and Google Workspace for document preparation, proofreading, transcription, and data management.
• Provide customer service support as needed, addressing inquiries with a positive attitude.
• Maintain confidentiality in all communications and documentation.

Experience
Candidates should have prior experience in administrative roles with a focus on executive support. Key qualifications include:

• Proven organizational skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Outlook Calendar for scheduling and calendar management.
• Familiarity with DocuSign for electronic document signing processes.
• Previous personal assistant experience is a plus, along with strong typing skills for efficient documentation.
• Background in office management or front desk operations is desirable. We welcome applicants who are eager to contribute their skills in a dynamic environment while supporting our leadership team effectively.

Job Types: Full-time, Part-time, Contract, Temporary, Internship

Pay: $984.24 – $1,185.32 per week

Expected hours: No more than 37 per week

Work Location: Remote

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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