Client Personal Assistant

Job Description

ABOUT JOB

Your Impact:

• Providing day-to-day support to Client
• Researching information and creating comprehensive summaries of findings and analyses to suggest potential next steps
• Preparing documents, routine correspondences and presentations
• Helping troubleshoot client IT-related issues and guiding client through step-by-step instructions in managing device-related issues
• Liaising between Client and workers in Client home, tracking all work conducted in a log as well as supervising projects. Developing and managing vendor relationships. Assisting with all documentation for workers to be approved by building management
• Coordinating the ordering and delivery of items through various modes of delivery (certified mail, FedEx, etc.) and tracking/reporting on progress
• Executing logistics for personal vacations and travel including flights, hotels, ground transportation, transfers, etc. and providing a detailed itinerary for the Client, when requested
• Lead and manage special projects as direct by the Client or your Manager. Monitor progress, prepare updates and report on project status
• Implementing and managing efficient administrative processes and systems
• Other duties as assigned

What You’ll offer:

• Ideal candidate will have 7-10 years of experience working as an executive personal assistant with high level executive and/or high net worth individual
• Ability to manage multiple priorities, maintain complete confidentiality, work with many stakeholders, and thrive in a fast-paced, results-driven environment
• Attention to detail, flexibility, and strong written and oral communication skills are a must
• Positive and collaborative attitude, highly reliable, responsible and responsive
• Ability to pro-actively anticipate needs, troubleshoot, and solve problems
• Superior judgment, discretion, and ability to protect confidential information
• Ability and desire to build strong relationships with team and internal and external contacts
• Advanced technology and computer skills, including excellent ability to troubleshoot, diagnose, and solve device-related problems, either remotely or in person
• Advanced proficiency with the MS Windows Operating System and Microsoft Office 365 (Excel, PowerPoint, Outlook, Word, OneDrive) and Adobe Acrobat
• Must be comfortable working in a high pressure fast paced environment
• Flexibility to work extended hours and weekends as circumstances dictate
• Flexibility to work at multiple locations if necessary
• Ability to effectively manage/coordinate simultaneous projects, and successfully prioritize and multi-tasks with sound judgment; understands urgency
• Bachelor’s Degree Preferred

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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