Administrative Assistant II

Job Description

JOB SUMMARY

• Provide administrative support to a leader and/or department at Prime; serve as a representative of the assigned function by effectively managing telephone calls and/or visitors and ensuring a consistent experience for all guests of the department or facility
• Manage calendar(s) as assigned and ensure adherence to scheduled appointments; specifically responsible for the intake, prioritization and scheduling of new meeting requests, as well as supporting on-time transition between meetings or appointments
• Coordinate travel on behalf of leaders or team members and ensure the appropriate lodging, car service and/or other necessary accommodations are secured
• Coordinate team meetings and/or conferences and ensure facilities, technology and materials or handouts are adequately prepared and distributed
• Document and maintain policies, procedures and other necessary reporting or presentations in support of department leadership or business operations; serve as initial point of contact within the department for guidance, approval or routing to the appropriate parties on policies/procedures that are administrative in nature
• Support department with general office duties and special projects, including but not limited to preparing presentations, meeting materials, onboarding/offboarding activities, coordinating print, ordering supplies, maintaining records and/or administering the recognition program
• Track and process department invoices and expenses
• Capture and distribute meeting minutes at leadership and/or staff meetings
• Other duties as assigned

• High school diploma from an accredited school or equivalent GED is required

• 3 years of work experience in administrative, department coordination or customer service role
• Must be eligible to work in the United States without need for work visa or residency sponsorship

• Excellent oral and written communication skills
• Demonstrated organizational and time management skills
• Strong computer skills including Microsoft Office suite of programs (MS Word, Excel, PowerPoint)
• Strong attention to detail with the ability to handle sensitive and/or confidential information and materials
• Ability to anticipate needs and proactively find solutions
• Ability to work autonomously in a changing and dynamic work environment

• Associate’s or Bachelor’s Degree
• Excellent computer skills, including experience creating spreadsheets, presentations, and reports
• Experience using Visio
• Previous experience in healthcare, Pharmacy Benefit Management or Managed Care environment

• Constantly required to sit, use hands to handle or feel, talk and hear
• Frequently required to reach with hands and arms
• Occasionally required to stand, walk and stoop, kneel, and crouch
• Occasionally required to lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus

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