Administrative Assistant

Job Description

ABOUT JOB

The Administrative Assistant will provide support to the Vice President and the broader team as needed. Responsibilities include administrative support, planning and coordinating meetings, conferences and business travel along with other general office responsibilities such as expense reporting and supplies. Responsibilities will also include supporting departmental operations, special projects and additional duties deemed necessary to support divisional goals. Additional responsibilities are outlined below.

• Provide administrative support to the Vice President, including strategic calendar management to ensure daily set up for success of the VP (e.g. time between meetings, prep needed for various presentations, prioritize meeting requests, etc.)
• Serve as the first-line contact for the VP ensuring that all inquiries are dealt with discretely and professionally, coordinating meetings, conference calls, etc.
• Coordinate several major executive meetings, accommodating various schedules
• Send communications to department staff and leaders from the Vice President
• Provide support with presentations. Create and compile detailed Excel and Powerpoint documents for leadership and general internal and external meetings; ensure that there are printed copies

Required Qualifications:

• At least 4+ years of administrative experience supporting a team and senior-level executives in a fast-paced environment
• Strong interest in developing leadership skills
• Excellent organization skills
• Exposure to art, galleries and events
• Business writing & verbal communication skills
• Diplomatic communication skills
• Deadline driven with flexibility and superior organization skills
• Quick to adjust to changing priorities
• Demonstrated interest in learning creative communication and operations management
• Experience overseeing executive calendar management and travel

Preferred Qualifications:

• Bachelor’s degree
• Experience working in a corporate environment

The hiring range for this position ranges from $27.71 – $37.49. The rate of pay offered will be dependent upon candidates’ relevant skills and experience.

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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