Executive Assistant

Job Description

JOB SUMMARY

We are seeking an exemplary Executive Assistant, to provide business support to the CEO and Executive Directors of a well regarded Insurance firm.

This role will be for an approximate 4-6 week duration, and is to bridge a gap between offboarding a UK role and onboarding a US role.

Key duties will include:

• Managing and prioritising all communication methods including emails, phone and in person – including drafting straightforward correspondence and producing draft replies for more complex issues as required
• Liaising effectively with investors and the Board for the purposes of supporting leadership, management priorities and issues in a proactive and efficient manner
• Proactively managing busy schedules across multiple locations and time zones
• Coordinating diaries, meeting agendas and conference calls using Microsoft Outlook and Teams
• Taking accurate meeting minutes and distributing them effectively
• Assisting in pulling together reports from the various Executive Directors using a range of internal systems
• Creating presentations in line with company brand guidelines using Microsoft PowerPoint
• Arranging domestic and international travel for Executive Directors
• Additional ad-hoc tasks as requested by Executive Directors

In order to be considered, you need:

• Demonstratable work experience in a similar role supporting C-suite Executives in a professional, corporate environment involving various types of stakeholders
• Significant, recent experience within the Insurance industry
• A strong client centric ethic, and a willingness to be flexible to meet client and other stakeholder needs
• Able to effectively problem solve in a dynamic, fast-paced environment
• Outstanding relationship-building skills
• Solid knowledge of Microsoft Office, particularly Excel, Word, PowerPoint and Teams
• Fluent business English (spoken and written) and ability to communicate effectively with people at all levels
• Experience in an international or multi location environment would be highly desirable

Are you interested in this position?

Apply by clicking on the “Apply Now” button below!

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